Canby Educational Foundation Goals

1. Provide financial support to enhance classroom learning;

2. Provide support for programs or projects to meet the specialized needs of all students;

3. Promote community-wide volunteerism of time and talents to enhance educational programs and

4. Establish an endowment to provide perpetual funding for educational opportunities.

Grant Application Award Schedule

Applications Submission Dates		Grant Award Dates 2009-10
October 1, 2009		October 15, 2009
November 1, 2009		November 19, 2009
December 1, 2009		December 17, 2009
February 1, 2010		February 18, 2010
April 1, 2010		April 15, 2010
June 1, 2010		June 17, 2010

Canby Educational Foundation (CEF) may choose to consider special grant requests during interim funding periods on a case by case basis. However, applicants are encouraged to plan ahead and submit a completed application to meet the above submission dates.

Grant approval is at the discretion of the CEF Board of Directors and is subject to availability of funds. Funds for projects approved will be available through Canby School District requisition forms. CEF then reimburses the district.

Guidelines for Grant Application Evaluation

The CEF will give priority consideration to applications that include one or more of the following:

1. A project or activity that represents an enhancement to everyday learning, not a replacement of existing curriculum.

2. A project or activity that benefits an entire student body or a significant number of students at a school.

3. A project or activity that provides the opportunity for CEF to co-fund with other organizations and/or service groups.

4. Field trip expenses which include only reimbursement for fees related to educational programs or tours (e.g. museum entrance fees).

In general, CEF funding will not support

1. Activities benefiting a single applicant.

2. Payment for substitute teaching.

3. A project or activity already in progress for which prior budgeting would have been necessary or advisable.

4. Athletic activities

5. Transportation costs for field trips or other activities

Grant Application Cover Page

Please use this page as the cover page for your application and attach additional pages describing the information requested in items 1 - 6. Be as specific as possible in responding to each item. Incomplete items will delay consideration of your proposal and may result in its rejection. Your building principal must prepare a letter supporting your application that addresses the priority level of your project in terms of building budget and goals. Please be aware that conditions of a grant award include the requirement for a post-program summary (i.e., a retrospective review of the project’s accomplishments and benefits for the student population served) and submission of a final budget and related expenditure receipts.

Your Name __________________________________________________________________________

Phone/Fax/E-mail _____________________________________________________________________

Address or School ____________________________________________________________________

Date of Application ___________________ Your Signature____________________________________

Attach Building Principal’s Letter of Support

1. Description of Proposed Project: Include in your description the relationship between this proposal and CEF goals, the student population that will benefit from the project and the expected educational impact on those students. How is this project innovative? How is this project an enhancement to classroom learning?

2. Project Dates: Include dates to begin and end (approximate date of last request for distribution of grant funds).

3. Proposed Budget: Provide a detailed breakdown of proposed costs to be funded by CEF, sources of funding and amount of grant requested. Provide as much detail as necessary to present a clear picture of funds allocation needs (amounts, timing, etc.).

4. Other Funding Sources: Indicate whether other funding sources have been explored for this project.

5. If other funds are available, what portion of the total budget will they cover (see item 3 above)?

6. If funds are not available from the CEF, what will happen to this project?

How to Transmit a Grant Application

1. E-mail the application to CEF with a copy to Board Member Gay Kuykendall.

2. If your application cannot be submitted by e-mail due to the nature of the materials, please deliver 10 copies of the application and supporting materials to the foundation c/o the school district office.

If you have questions concerning the application process, please call Executive Director, Mary Walsh, at 503-263-9299.

Click here to download Adobe Acrobat version (pdf) of the application.